10 Best Small Business Printers 2025 in the United States

The Epson EcoTank ET-2800 is an efficient all-in-one printer designed for home and small business use. Its standout feature is the cartridge-free printing system, which uses high-capacity ink tanks. This innovation significantly reduces the cost of consumables, as a single set of ink bottles can replace about 80 individual cartridges. Users can expect substantial savings on ink, with up to 4,500 pages of black and 7,500 pages of color printing from one set of replacement inks. Additionally, the printer comes with up to 2 years' worth of ink right out of the box, minimizing frequent ink replacements and reducing waste.

The print quality is impressive, thanks to Epson's Micro Piezo Heat Free technology, which delivers sharp text and vibrant color images on various paper types. The printer includes a high-resolution flatbed scanner and copier, making it versatile for everyday office tasks. It also supports modern connectivity options, including Wi-Fi, USB, and mobile printing capabilities through AirPrint and the Epson Smart Panel app.

However, the print speed may be a drawback for some small businesses, with a maximum of 10 pages per minute for monochrome and 5 pages per minute for color printing. The 100-sheet input capacity might also be limiting for busier offices. Despite these limitations, the EcoTank ET-2800 offers excellent value for small businesses looking to reduce printing costs and environmental impact. Its compact size and easy refill system make it a practical choice for those with moderate printing needs.

The HP Color Laserjet Pro MFP 3301fdw is a versatile all-in-one printer that's well-suited for small businesses that demand reliable printing, scanning, and copying capabilities. One of its standout features is its print speed, reaching up to 26 pages per minute for both black and color documents, which can help keep your workflow efficient. The print quality is impressive, thanks to the next-generation TerraJet toner that produces vibrant colors, making it ideal for professional-quality reports and presentations.

In terms of paper handling, it offers a 250-sheet input tray and supports a variety of media sizes, which adds flexibility for different printing needs. The automatic duplex printing feature allows for double-sided prints, saving both paper and time. Connectivity options are robust with dual-band Wi-Fi, USB, and Ethernet, ensuring that your team can easily connect and print from various devices. The HP app also simplifies mobile printing, making it convenient to manage tasks directly from your smartphone.

Security is another strong point; the built-in HP Wolf Pro Security helps protect your sensitive data from cyber threats. Additionally, the printer is designed with sustainability in mind, reducing energy consumption and plastic use, which aligns with environmentally conscious business practices. However, there are a couple of drawbacks to consider. The printer is relatively heavy at 37.7 pounds, which might make it less portable if you need to move it around frequently. Also, it only works with original HP cartridges, blocking third-party options, which could lead to higher operating costs in terms of consumables. Ultimately, the HP Color Laserjet Pro MFP 3301fdw is a strong candidate for small businesses looking for an efficient, multifunctional printer, though it’s important to consider the limitations regarding weight and consumable costs.

The Epson EcoTank ET-4800 is a versatile all-in-one printer, especially suitable for small businesses and home offices. One of its standout features is the cartridge-free printing system with high-capacity ink tanks, which can significantly reduce the cost of consumables. It boasts impressive savings, claiming to cut replacement ink costs by up to 90%, and can print up to 4,500 pages in black and 7,500 pages in color before needing a refill. This makes it ideal for businesses looking to minimize printing expenses and reduce cartridge waste.

The print quality is notable, with Epson’s Micro Piezo Heat-Free Technology delivering sharp text and vibrant color photos on various paper types. However, the print speed might be a downside for some users, with monochrome prints at 10 ppm and color prints at 5 ppm, which may not be fast enough for high-volume printing needs. The built-in scanner, copier, and fax add considerable value, and the automatic document feeder (ADF) enhances functionality by making it easier to handle multiple-page documents.

The printer supports modern connectivity options, including Ethernet, Wi-Fi, and voice-activated printing, and it is compatible with the Epson Smart Panel App for convenient printing from smart devices. It also features duplex printing, which can save paper and is eco-friendly. Despite a few drawbacks, such as limited paper handling capacity with a maximum input of 100 sheets, the Epson EcoTank ET-4800 offers a solid mix of cost efficiency, print quality, and multifunctionality, making it a valuable addition to a small business setting.